Event Coordinator vs. Planner: What's the Difference?

You may ask why we don't have pictures of elaborately decorated event venues, brides and floral bouquets.  It's not t that we don't have the resources, we can connect you with a variety of certified event planners if that is what you need.  We are experts in coordinating all of those 'behind the scenes'  and last minute details to make sure they are executed in a timely, stress free manner for our clients.  


Responsibilities of an Event Planner

An event planner works directly with the client to determine the customer's vision, needs, and budget. For example, if it's a wedding, the event planner may discuss the couple's intended tone, the level of formality, and the size of the guest list.

From there, the event planner designs an event to wow the client. He or she will choose a venue, type of entertainment and work with the client to determine a menu. They focus on the big-picture items that make an event memorable.


Responsibilities of an Event Coordinator

An event coordinator does not get involved with the design of the event, itself. Instead, they are in charge of managing the individual components to ensure the event goes smoothly.

Once the planner has determined the vision for the event, the coordinator assists the planner in making that a reality. They may look at vendors, organize delivery dates, and handle logistical tasks.

Affordable, Professional Support for Your Event

Fundraisers

Is most of your planning already done? Are you looking for someone to help you pull the final details together? We'll help!

Starting at $300

Corporate Events

Meetings, conferences, product launches, and grand openings are all very important to a business. Let us help you grow your business.

Starting at $400

Special Occasions

 Whether it's welcoming a new baby, leaving an old job, or moving to a new house life gives us so many reasons to celebrate. 
Starting at $200 

You be the host, we'll bring the fun!

Wine Tasting Parties & Fundraisers

We excited to introduce you to our newest service.  In an effort to expand our event and fundraising services, we were introduced to viaOneHope.    Whether you're looking for a girls night out, an intimate fundraiser or an office party, we welcome the opportunity to host an event with you. 


What is viaOneHope?  It's a wine distributor that is all about GIVING BACK.  With every bottle purchase made through a viaOneHope wine tasting party, 50% is given  to a variety of charities globally.   What we love is that an additional 10% of purchases at a viaOneHope wine tasting party can also benefit a local 501(c)3 non-profit of the hosts choice.  


NOTE: At this time, wine tasting parties are currently only available in Southern California Counties of:  Riverside, San Diego, Orange and Los Angeles.

Learn More

Masterclass & Zumbathon Fundraisers

 If your non-profit group or team is  looking for new fundraising ideas, a Zumba fundraiser may be the perfect solution.Zumba is a fun and exciting Latin-inspired fitness dance movement, and Zumba fundraising events are winning rave reviews from participants and the supported organizations alike.Our owner has been a Licensed Zumba Instructor since 2013 and has coordinated more than 25 successful Zumba fundraising events in California, New York and Las Vegas.   
What is a Zumba Fundraiser?The basic premise of a Zumba fundraiser is a group Zumba class, or party as it is sometimes called, with money raised going to support a particular cause, charity or organization. Participants pay money to participate in the event, which can last for an hour, or longer in the case of zumbathon.Coordination includes:

  • Assistance with locating venue
  • Selection and coordination of featured instructors
  • Selection and coordination of  vendors
  • Develop day-of itinerary
  • Playlist creation
  • Event Registration Management
  • Day-Of Coordination

Benefits of a Zumba Fundraiser:

  • it's a unique and fun fundraising idea
  • helps people get active while having fun and supporting a good cause
  • low overhead for a fundraising event
  • great way to introduce people to Zumba fitness
  • can help improve participants' self-confidence and motivation to exercise
  • no previous Zumba or dance experience is necessary to participate
  • easily adapted to a variety of age groups and fitness levels
  • suitable for both large and small groups
  • everyone will have fun!
  • click the past events link to see event photos

Tell Us About YOur Event

Swag Bag Coordination

Whats A Swag Bag?

Goodie bags that contain free samples given by sponsors as a way to promote their business.  

Swag Bags are usually saved for your VIP guests.  

Do you want Swag Bags for your Event?

Let us use our networking resources to gather items for amazing Swag Bags for your event!  


What's included in a Swag Bag depends on the type of event you are hosting.  A swag bag contain gifts ranging from discounts on services to all-day spa reservations. 


Tell us about your event and the type of items you'd like included and we'll see what we can put together for you.

Where Can I Use A Swag Bag?

  • Large Events
  • Small Events
  • Intimate Events
  • Fundraisers
  • Conferences
  • Adult Parties
  • Networking Events
  • And More

Day of Coordinator: Do you need one?

A day of coordinator, or event coordinator, is some one who will assist you with the logistics on the day of your event. Most day-of coordinators will begin working with you 30-60 days before the actual event. If you meet someone who says they will just show up the morning of the event, run the other way! 


A good event coordinator will want to be familiar with you, your venue, the scope of your event, and any vendors you have hired. This takes time.

 

How do you know if you should hire a day-of-coordinator? 

1. Will you be working with more than one vendor on the day of your event?

2. Do you plan on serving food?

3. Will your event involve moving people from one location to another?

4. Is the event being held at a venue other than your home?

5. Do you have any tables or decorations that will need to be set up? 


If you answered yes to any of the questions above, then you should seriously consider hiring a day-of-coordinator. Being able to assist our clients on the day of their event is one of the main reasons we do what we do. You should have a go-to person who will assure that things run smoothly, and will be able to handle any emergency situations that arise.


If you are planning an event, and you are on the fence about enlisting help, then please give us a call and let us help you decide. 


*Scroll down to tell us about your event.


Starting at $500

Virtual Event Planning! Another Affordable Option!

When it comes to hiring an event planner or day of event coordinator, one of the objections we hear most often is that people just can’t afford it. We know how important it is to stick to a budget, however, we also know how stressful the planning process can be especially when you are planning events for yourself.  When planning personal events, many of our clients simply wish they had a little support or just an objective third party to bounce ideas off of.  Certified Event Planners can be expensive, usually costing thousands of dollars. 


THIS is why we are introducing a Virtual Event Planning Option.


What is virtual event planning? It’s the best solution for someone who needs help with the logistics of event planning and doesn’t necessarily need a lot of face-time with an even planner.  It’s also a great option for those of us who have to be mindful of the bottom line.


How does virtual event planning work? Thanks to all of the wonderful technology we have at our disposal, We are able to offer many of the same services at a fraction of the price. 


This is because you will only be paying for the services you really need and it’s all done virtually so you’re not paying to meet with someone. This also means that we are able to offer this service to you regardless of your location!

What are some of the things you can get when you hire M. Wright Group as your virtual event planner?


  • Initial consultation to explain the planning & coordination process (usually done via video chat)
  • Unlimited phone & email communication with a certified event planner
  • Assistance with locating and securing all venues
  • Assistance with budget analysis; which includes reminders about vendor payment deadlines.
  • Recommending, hiring, and dealing with all vendors
  • Construction and management of seating charts
  • Develop day-of itinerary
  • Invitation/RSVP management
  • Plus much more!

 *Scroll down to tell us about your event. 


Starting at $300

Affordable, Professional Support for Your Business

What is a Virtual Administrative Assistant

A Virtual Assistant is someone who help you with your day to day business needs, we just do it remotely from our office.  


Our clients have remarked on how tailored and personal our approach is and that we often anticipate the their needs before they do.  


With more than 25 years experience, we can assist you with a multitude of tasks.  


Virtual Assistant Services Include But Are Not Limited To:

  • Document Creation
  • Presentation Preparation
  • Social Media/Website Management
  • Database Management
  • Calendar Management
  • E-mail Management
  • Bookkeeping
  • Online Research
  • Social Tasks (Saying Thanks/Writing holiday cards)
  • Other:  let us know what you need.

We have 4 packages available and each one is tailored to an individual business owners needs.  


  • Start Up Retainer Package:  Up to 10 hours per month of Virtual Assistant Services $400 ($40 per hour


  • Business Retainer Package: Up to 20 hours per month of Virtual Assistant Services $760 ($38 per hour)


  • Executive Retainer package:  Up to 30 hours per month of Virtual Assistant Services $1,110 ($37 per hour)


  • PRO Executive Retainer Package: Up to 40 hours per month of Virtual Assistant Services $1,440  ($36 per hour) 

 *Scroll down to tell us about your event. 

Tell Us All About Your Event